Gmail Shortcut Keys PDF: Boosting Productivity with Efficiency
In today’s fast-paced digital world, email has become an integral part of our daily lives, with Gmail being one of the most popular email services used worldwide. While many users are familiar with the basic features of Gmail, not everyone knows about the powerful tool at their disposal – Gmail shortcut keys. These keyboard shortcuts allow users to perform various actions and navigate Gmail more efficiently, ultimately saving time and increasing productivity.
What are Gmail Shortcut Keys?
Gmail shortcut keys are a set of keyboard combinations that enable users to perform specific actions without relying on the mouse or touchpad. These shortcuts are designed to streamline repetitive tasks and enhance the overall email experience. By memorizing and using these keyboard combinations, users can perform tasks much faster and with fewer clicks.
Why Use Gmail Shortcut Keys?
Embracing Gmail shortcut keys can offer several benefits that improve productivity and user experience. Some of the reasons to use these shortcuts include:
- Time-Saving: Performing tasks with keyboard shortcuts is considerably faster than using the mouse, especially for repetitive actions.
- Efficiency: Shortcut keys allow for quick access to Gmail features, reducing the need to navigate through multiple menus.
- Multitasking: Using shortcuts enables users to perform various actions simultaneously, making multitasking smoother.
- Reduced Strain: Minimizing mouse usage can alleviate strain on hands and wrists during prolonged email sessions.
How to Enable Gmail Shortcut Keys
By default, Gmail’s shortcut keys are disabled. To enable them, follow these simple steps:
- Access Gmail and click on the gear icon located in the top-right corner.
- From the dropdown menu, select “See all settings.”
- In the Settings page, navigate to the “General” tab.
- Scroll down to the “Keyboard shortcuts” section.
- Select “Keyboard shortcuts on.”
- Scroll to the bottom of the page and click “Save Changes.”
Once enabled, users can start utilizing the Gmail shortcut keys immediately.
Gmail Shortcut Keys
|c||Compose||Allows you to compose
a new message. <Shift> + c allows you to compose
a message in a new window.
|/||Search||Puts your cursor in the search box.|
|k||Move to newer conversation||Opens or moves your cursor
to a more recent conversation. You can hit <Enter> to expand
|j||Move to older conversation||Opens or moves your cursor
to the next oldest conversation. You can hit <Enter> to expand
|n||Next message||Moves your cursor to the
next message. You can hit <Enter> to expand or collapse a message.
(Only applicable in ‘Conversation View.’)
|p||Previous message||Moves your cursor to the
previous message. You can hit <Enter> to expand or collapse
a message. (Only applicable in ‘Conversation View.’)
|o or <Enter>||Open||Opens your conversation.
Also expands or collapses a message if you are in ‘Conversation View.’
|u||Return to conversation list||Refreshes your page and returns you to the inbox, or list of conversations.|
|e||Archive||Archive your conversation from any view.|
|m||Mute||Archives the conversation, and all future messages skip the Inbox unless sent or cc’d
directly to you.
|x||Select conversation||Automatically checks and
selects a conversation so that you can archive, apply a label, or choose
an action from the drop-down menu to apply to that conversation.
|s||Star a message or conversation||Adds or removes a star
to a message or conversation. Stars allow you to give a message or conversation
a special status.
|!||Report spam||Marks a message as spam
and removes it from your conversation list.
|r||Reply||Replies to the message sender.
<Shift> + r
allows you to reply to a message in a new window. (Only applicable in ‘Conversation View.’)
|a||Reply all||Replies to all message recipients.
allows you to reply
to all message recipients in a new window. (Only applicable in ‘Conversation View.’)
|f||Forward||Forwards a message. <Shift>
+ f allows you to forward a message in a new
window. (Only applicable in ‘Conversation View.’)
|<Esc>||Escape from input field||Removes the cursor from your current input field.|
|<Ctrl> + s||Save draft||Saves the current text as a draft when composing a message. Hold the <Ctrl> key while pressing s and make sure your cursor is in one of the text fields — either the composition pane,
or any of the To, CC, BCC, or Subject fields — when using this shortcut.
|#||Delete||Moves the conversation to Trash.|
|l||Label||Opens the Labels menu to label a conversation.|
|v||Move to||Moves the conversation from the inbox to a different label, Spam or Trash.|
|<Shift> + i||Mark as read||Marks your message as ‘read’ and skip to the next message.|
|<Shift> + u||Mark as unread||Marks your message as ‘unread’ so you can go back to it later.|
|[||Archive and previous||Archives your conversation and moves to the previous one.|
|]||Archive and next||Archives your conversation and moves to the next one.|
|z||Undo||Undoes your previous action, if possible (works for actions with an ‘undo’ link).|
|<Shift> + n||Update current conversation||Updates your current conversation when there are new messages.|
|q||Move cursor to chat search||Moves your cursor directly to the chat search box.|
|y||Remove from Current View*||Automatically removes the message or conversation from your current view.
* ‘y’ has no effect if you’re in ‘Spam,’ ‘Sent,’ or ‘All Mail.’
|.||Show more actions||Displays the ‘More Actions’ drop-down menu.|
|?||Show keyboard shortcuts help||Displays the keyboard shortcuts help menu within any page you’re on.|
These combination keys can be used to to navigate through Gmail.
|<tab> then <Enter>||Send message||After composing your message,
use this combination to send it automatically. (Supported in Internet Explorer and Firefox, on Windows.)
|y then o||Archive and next||Archives your conversation and moves to the next one.|
|g then a||Go to ‘All Mail’||Takes you to ‘All Mail,’ the storage site for all mail you’ve ever sent or received (and have
|g then s||Go to ‘Starred’||Takes you to all conversations you have starred.|
|g then c||Go to ‘Contacts’||Takes you to your Contacts list.|
|g then d||Go to ‘Drafts’||Takes you to all drafts you have saved.|
|g then i||Go to ‘Inbox’||Returns you to the inbox.|
|g then t||Go to ‘Sent Mail’||Takes you to all mail you’ve sent.|
|* then a||Select all||Selects all mail.|
|* then n||Select none||Deselects all mail.|
|* then r||Select read||Selects all mail you’ve read.|
|* then u||Select unread||Selects all unread mail.|
|* then s||Select starred||Selects all starred mail.|
|* then t||Select unstarred||Selects all unstarred mail.|
As of now, Gmail shortcut keys are designed for desktop use and may not be available on mobile devices.
Unfortunately, Gmail does not provide customization options for specific labels or categories.
Gmail shortcut keys are specifically designed for Gmail and may not work with other email providers.
Yes, you can revert to the default Gmail shortcuts by clicking "Restore Defaults" in the "Custom