macOS – Microsoft Excel Shortcut Keys

by genzkeys · December 28, 2017

macOS – Microsoft Excel Shortcut Keys

Microsoft Excel Shortcut Keys for macOS

⌘+V or Ctrl+V – Paste
⌘+C or Ctrl+C – Copy
Delete – Clear
⌘+S or Ctrl+S – Save
⌘+Z or Ctrl+Z – Undo
⌘+Y or Ctrl+Y – Redo
⌘+X or Ctrl+X – Cut
⌘+B or Ctrl+B – Bold
⌘+P or Ctrl+P – Print
Option+F11 – Open Visual Basic
⌘+D or Ctrl+D – Fill Down
⌘+R or Ctrl+R – Fill Right
Ctrl+Shift+= – Insert cells
⌘+- or Ctrl+- (hyphen) – Delete cells
⌘+= or F9 – Calculate all open workbooks
⌘+W or Ctrl+W – Close window
⌘+Q – Quit Excel
Ctrl+G or F5 – Display the Go To dialog box
⌘+1 or Ctrl+1 – Display the Format Cells dialog box
Ctrl+H or ⌘+Shift+H – Display the Replace dialog box
⌘+Ctrl+V orCtrl+Option+V – Paste Special
⌘+U – Underline
⌘+I or Ctrl+I – Italic
⌘+N or Ctrl+N – New blank workbook
⌘+Shift+P – New workbook from template
⌘+Shift+S or F12 – Display the Save As dialog box
F1 or ⌘+/ – Display the Help window
⌘+A or ⌘+Shift+Space – Select All
⌘+Shift+F or Ctrl+Shift+L – Add or remove a filter
⌘+Option+R or Ctrl+O – Minimize or maximize the ribbon tabs
⌘+O – Display the Open dialog box
F7 – Check spelling
Shift+F7 – Open the thesaurus
Shift+F3 – Display the Formula Builder
⌘+F3 – Open the Define Name dialog box
⌘+Shift+F3 – Open the Create names dialog box
Shift+F11 – Insert a new sheet *
⌘+P or Ctrl+P – Print
⌘+P or Ctrl+P – Print preview
– *Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
⌘+Option+R – Expand or minimize the ribbon
⌘+Ctrl+F – Switch to full screen view
⌘+Tab – Switch to the next application
⌘+Shift+Tab – Switch to the previous application
⌘+W – Close the active workbook window
⌘+Shift+3 – Copy the image of the screen and save it to a Screen Shot file on your desktop.
Ctrl+F9 – Minimize the active window
Ctrl+F10 or ⌘+F10 – Maximize or restore the active window
⌘+H – Hide Excel.
Tab – Move to the next box, option, control, or command
Shift+Tab – Move to the previous box, option, control, or command
Esc – Exit a dialog or cancel an action
Enter – Perform the action assigned to the default command button (the button with the bold outline, often the OK button)
Esc – Cancel the command and close
Arrow Keys – Move one cell up, down, left, or right
⌘+Arrow Key – Move to the edge of the current data region
Home – Move to the beginning of the row
Ctrl+Home – Move to the beginning of the sheet
Ctrl+End – Move to the last cell in use on the sheet
Page Down – Move down one screen
Page Up – Move up one screen
Option+Page Down – Move one screen to the right
Option+Page Up – Move one screen to the left
Ctrl+Page Down orOption+Arrow Right – Move to the next sheet in the workbook
Ctrl+Page Down orOption+Arrow Left – Move to the previous sheet in the workbook
Ctrl+Delete – Scroll to display the active cell
Ctrl+G – Display the Go To dialog box
Ctrl+F or Shift+F5 – Display the Find dialog box
⌘+F – Access search (when in a cell or when a cell is selected)
Tab – Move between unlocked cells on a protected sheet
F2 – Edit the selected cell
Enter – Complete a cell entry and move forward in the selection
Ctrl+Option+Enter – Start a new line in the same cell
⌘+Return or Ctrl+Enter – Fill the selected cell range with the text that you type
Shift+Enter – Complete a cell entry and move up in the selection
Tab – Complete a cell entry and move to the right in the selection
Shift+Tab – Complete a cell entry and move to the left in the selection
Esc – Cancel a cell entry
Delete – Delete the character to the left of the insertion point, or delete the selection
– Delete the character to the right of the insertion point, or delete the selection
On a MacBook, pressFn+Delete – Note: Some smaller keyboards do not have this key
– Note: Some smaller keyboards do not have this key
Arrow Keys – Move one character up, down, left, or right
Home – Move to the beginning of the line
Shift+F2 – Insert a comment
Shift+F2 – Open and edit a cell comment
Ctrl+D or ⌘+D – Fill down
Ctrl+R or ⌘+R – Fill to the right
Ctrl+L – Define a name
F2 – Edit the selected cell
Delete – Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
Enter – Complete a cell entry
⌘+Shift+Return orCtrl+Shift+Enter – Enter a formula as an array formula
Esc – Cancel an entry in the cell or formula bar
Ctrl+A – Display the Formula Builder after you type a valid function name in a formula
⌘+K or Ctrl+K – Insert a hyperlink
Ctrl+U – Edit the active cell and position the insertion point at the end of the line
Shift+F3 – Open the Formula Builder

Shift+F9 – Calculate the active sheet
Shift+F10 – Display a contextual menu
= – Start a formula
⌘+T or F4 – Toggle the formula reference style between absolute, relative, and mixed
⌘+Shift+T – Insert the AutoSum formula
Ctrl+; (semicolon) – Enter the date
⌘+; (semicolon) – Enter the time
Ctrl+Shift+” (inchmark) – Copy the value from the cell above the active cell into the cell or the formula bar
Ctrl+` (grave accent) – Alternate between displaying cell values and displaying cell formulas
Ctrl+’ (apostrophe)) – Copy a formula from the cell above the active cell into the cell or the formula bar
Ctrl+Option+Arrow Down – Display the AutoComplete list
Ctrl+L – Define a name
Ctrl+Option+⌘+L – Open the Smart Lookup pane
F2 – Edit the selected cell
⌘+T or Ctrl+T – Create a table
⌘+Option+Return orCtrl+Option+Enter – Insert a line break in a cell
Ctrl+Spacebar or ⌘+Space – Insert special characters like symbols, including emoji
⌘+Shift+> – Increase font size
⌘+Shift+< – Decrease font size
⌘+E – Align center
⌘+L – Align left
⌘+Shift+L – Display the Modify Cell Style dialog box
⌘+1 – Display the Format Cells dialog box
Ctrl+Shift+~ – Apply the general number format
Ctrl+Shift+$ – Apply the currency format with two decimal places (negative numbers appear in red with parentheses)
Ctrl+Shift+% – Apply the percentage format with no decimal places
Ctrl+Shift+^ – Apply the exponential number format with two decimal places
Ctrl+Shift+# – Apply the date format with the day, month, and year
Ctrl+Shift+@ – Apply the time format with the hour and minute, and indicate AM or PM
Ctrl+Shift+! – Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values
⌘+Option+0 – Apply the outline border around the selected cells
⌘+Option+Arrow Right – Add an outline border to the right of the selection
⌘+Option+Arrow Left – Add an outline border to the left of the selection
⌘+Option+Arrow Up – Add an outline border to the top of the selection
⌘+Option+Arrow Down – Add an outline border to the bottom of the selection
⌘+Option+- (hyphen) – Remove outline borders
⌘+B – Apply or remove bold formatting
⌘+I – Apply or remove italic formatting
⌘+U – Apply or remove underscoring
⌘+Shift+X – Apply or remove strikethrough formatting
⌘+) or Ctrl+) – Hide a column
⌘+Shift+) or Ctrl+Shift+) – Unhide a column
⌘+( or Ctrl+( – Hide a row
⌘+Shift+( or Ctrl+Shift+( – Unhide a row
Ctrl+U – Edit the active cell
Esc – Cancel an entry in the cell or the formula bar
Delete – Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
⌘+V – Paste text into the active cell
Enter – Complete a cell entry
⌘+Return or Ctrl+Enter – Give selected cells the current cell’s entry
⌘+Shift+Return orCtrl+Shift+Enter – Enter a formula as an array formula
Ctrl+A – Display the Formula Builder after you type a valid function name in a formula
Shift+Arrow Key – Extend the selection by one cell
⌘+Shift+Arrow Key – Extend the selection to the last nonblank cell in the same column or row as the active cell
Shift+Home – Extend the selection to the beginning of the row
Ctrl+Shift+Home – Extend the selection to the beginning of the sheet
Ctrl+Shift+End – Extend the selection to the last cell used on the sheet (lower-right corner)
Ctrl+Space – Select the entire column
Shift+Space – Select the entire row
⌘+A – Select the entire sheet
⌘+Shift+* (asterisk) – Select only visible cells
Shift+Delete – Select only the active cell when multiple cells are selected
Shift+Page Down – Extend the selection down one screen
Shift+Page Up – Extend the selection up one screen
Ctrl+6 – Alternate between hiding objects, displaying objects, and displaying placeholders for objects
F8 – Turn on the capability to extend a selection by using the arrow keys
Shift+F8 – Add another range of cells to the selection
Ctrl+/ – Select the current array, which is the array that the active cell belongs to.
Ctrl+\ – Select cells in a row that don’t match the value in the active cell in that row. You must select the row starting with the active cell.
Ctrl+Shift+[ – Select only cells that are directly referred to by formulas in the selection
Ctrl+Shift+{ – Select all cells that are directly or indirectly referred to by formulas in the selection
Ctrl+] – Select only cells with formulas that refer directly to the active cell
Ctrl+Shift+} – Select all cells with formulas that refer directly or indirectly to the active cell
⌘+C or Ctrl+C – Copy
⌘+V or Ctrl+V – Paste
⌘+X or Ctrl+X – Cut
Delete – Clear

Ctrl+- (hyphen) – Delete the selection
⌘+Z – Undo the last action
⌘+) or Ctrl+) – Hide a column
⌘+Shift+) or Ctrl+Shift+) – Unhide a column
⌘+( or Ctrl+( – Hide a row
⌘+Shift+( or Ctrl+Shift+( – Unhide a row
Enter – Move from top to bottom within the selection (down)*
Shift+Enter – Move from bottom to top within the selection (up)*
Tab – Move from left to right within the selection, or move down one cell if only one column is selected
Shift+Tab – Move from right to left within the selection, or move down one cell if only one column is selected
Ctrl+. (period) – Move clockwise to the next corner of the selection
⌘+Shift+K – Group selected cells
⌘+Shift+J – Ungroup selected cells
– *These shortcuts may move in another direction other than down or up. If you’d like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.
F11 – Insert a new chart sheet.
ArrowKeys – Cycle through chart object selection
⌘+Shift+R – Open the Sort dialog box
⌘+Shift+F or Ctrl+Shift+L – Add or remove a filter
Option+Arrow Down – Display the Filter list or PivotTable page field pop-up menu for the selected cell
Ctrl+8 – Display or hide outline symbols
Ctrl+9 – Hide selected rows
Ctrl+Shift+( (opening parenthesis) – Unhide selected rows
Ctrl+0 (zero) – Hide selected columns
Ctrl+Shift+) (closing parenthesis) – Unhide selected columns
F1 – Display the Help window
F2 – Edit the selected cell
Shift+F2 – Insert or edit a cell comment
Option+F2 – Open the Save dialog
Shift+F3 – Open the Formula Builder
⌘+F3 – Open the Define Name dialog
⌘+F4 – Close
F5 – Display the Go To dialog
Shift+F5 – Display the Find dialog
Ctrl+F5 – Move to the Search Sheet dialog
F7 – Check spelling
Shift+F7 orCtrl+Option+⌘+R – Open the thesaurus
F8 – Extend the selection
Shift+F8 – Add to the selection
Option+F8 – Display the Macro dialog
F9 – Calculate all open workbooks
Shift+F9 – Calculate the active sheet
Ctrl+F9 – Minimize the active window
Shift+F10 – Display a contextual menu, or “right click” menu
Ctrl+F10 or ⌘+F10 – Maximize or restore the active window
F11 – Insert a new chart sheet*
Shift+F11 – Insert a new sheet*
⌘+F11 – Insert an Excel 4.0 macro sheet
Option+F11 – Open Visual Basic
F12 – Display the Save As dialog
⌘+F12 – Display the Open dialog
– *Excel 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don’t have to press the FN key every time you use a function key shortcut