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MacOS

macOS – Microsoft Outlook Shortcut Keys

macOS – Microsoft Outlook Shortcut Keys

Microsoft Outlook Shortcut Keys for macOS

⌘+S – Save an item
⌘+P – Print an item
⌘+Z – Undo the last action
⌘+Y – Redo the last action
⌘+M – Minimize the active window
⌘+Shift+N – Create a new folder in the navigation pane
⌘+N – Create new email (in Mail view)
⌘+\ (Backslash) – Hide the reading pane or show it on the right
⌘+Shift+\ (Backslash) – Hide the reading pane or show it below
⌘+Shift+M – Move the selected item to a different folder
⌘+Shift+C – Copy the selected item to a different folder
⌘+A – Select all items in the item list, if the item list is the active pane
⌘+Option+R – Minimize or expand the ribbon
⌘+H – Hide Outlook
⌘+Q – Quit Outlook
Fn+Fn – Start dictation
⌘+Ctrl+” ” (Spacebar) – Insert emoji
⌘+1 – Go to Mail view
⌘+2 – Go to Calendar view
⌘+3 – Go to Contacts view
⌘+4 – Go to Tasks view
⌘+5 – Go to Notes view
⌘+7 – Open the Sync Status window or make it the active window
⌘+8 – Open the Sync Errors or make it the active window
⌘+0 (Zero) – Open the Contacts Search window
⌘+, (Comma) – Open the Outlook Preferences dialog box
⌘+~ (Tilde) – Cycle forward through open windows
⌘+Shift+~ (Tilde) – Cycle back through open windows
⌘+W – Close the active window
⌘+O – Open the selected item
Tab – Move forward through controls in a window
Shift+Tab – Move back through controls in a window
⌘+N – Create a new message
⌘+Return – Send the open message
⌘+K – Send all messages in the Outbox and receive all incoming messages
⌘+Shift+K – Send all the messages in the Outbox
⌘+S – Save the open message and store it in the Drafts folder
⌘+E – Add an attachment to the open message
⌘+: (Colon) – Open the Spelling and Grammar dialog box
⌘+Ctrl+C – Check recipient names in the open messages
⌘+R – Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list
⌘+Shift+R – Reply to all
⌘+J – Forward the message
⌘+O – Open the selected message in a separate window
⌘+Option+’ (Apostrophe) – Clear the flag for the selected message
⌘+Shift+J – Mark the selected message as junk mail
⌘+Shift+Option+J – Mark the selected message as not junk mail
Ctrl+  (Opening Bracket) – Display the previous message
Shift+Ctrl+ (Closing Bracket) – Display the next message
Ctrl+  (Opening Bracket) – Navigate to the previous pane in the Mail view
Shift+Ctrl+ (Closing Bracket) – Navigate to the next pane in the Mail view
⌘+Shift+M – Move the selected message to a folder
⌘+- (Hyphen) – Decrease the display size of text in an open message or in the reading pane
⌘++ (Plus Sign) – Increase the display size of text in an open message or in the reading pane
” ” (Spacebar) – Scroll down to the next screen of text or, if you are at the end of a message, display the next message
Shift+” ” (Spacebar) – Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message
Delete – Delete the selected message
Shift+Delete – Permanently delete the selected message
⌘+Delete – Delete the current message, and, if the message window is open, close it
⌘+T – Mark selected messages as read
⌘+Shift+T – Mark selected messages as unread
⌘+Option+T – Mark all messages in a folder as read
⌘+Option+F – Search current folder
⌘+Shift+F – Do an advanced search in Outlook (add Item Contains filter for searching)
⌘+F – Find text within an item
⌘+G – Find the next instance of the text you searched for in an item
⌘+Shift+G – Find the previous instance of the text you searched for in an item
⌘+2 – Open the Calendar window
⌘+N – Create a new appointment
⌘+O – Open the selected calendar event
Delete – Delete the calendar event
⌘+T – Switch the view to include today
⌘+Arrow Left – In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month.
⌘+Arrow Right – In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month.
Shift+Ctrl+  (Opening Bracket) – Navigate to the previous pane in the Calendar view
Shift+Ctrl+ (Closing Bracket) – Navigate to the next pane in the Calendar view
⌘+N – Create a new contact
⌘+O – Open the selected contact
Delete – Delete the contact
Ctrl+  (Opening Bracket) – Close the current open contact and open the previous contact
Ctrl+ (Closing Bracket) – Close the current open contact and open the next contact
Shift+Ctrl+  (Opening Bracket) – Navigate to the previous pane in the People view
Shift+Ctrl+ (Closing Bracket) – Navigate to the next pane in the People view

⌘+4 – Move to the Task window
⌘+N – Create a new task
⌘+O – Open the selected task
Delete – Delete the task
Ctrl+  (Opening Bracket) – Close the current open task and open the previous task in the Tasks list
Ctrl+ (Closing Bracket) – Close the current open task and open the next task in the Tasks list
Shift+Ctrl+  (Opening Bracket) – Navigate to the previous pane in the Tasks view
Shift+Ctrl+ (Closing Bracket) – Navigate to the next pane in the Tasks view

⌘+5 – Move to the Notes window
⌘+N – Create a new note
⌘+O – Open the selected note
Delete – Delete the note
Ctrl+  (Opening Bracket) – Close the current open note and open the previous note in the Notes list
Ctrl+ (Closing Bracket) – Close the current open note and open the next note in the Notes list

Shift+Ctrl+  (Opening Bracket) – Navigate to the previous pane in the Notes view
Shift+Ctrl+ (Closing Bracket) – Navigate to the next pane in the Notes view
⌘+J – Send a note as an email
⌘+Ctrl+J – Send a note as an HTML attachment to an email. First place the focus on the note in the list of notes.
⌘+X – Cut the selected text to the clipboard
⌘+C – Copy a selection to the clipboard
⌘+V – Paste a selection from the clipboard
⌘+Shift+Option+V – Paste a selection from the clipboard and match the destination style
⌘+B – Make the selected text bold
⌘+I – Make the selected text italic
⌘+U – Underline the selected text
⌘+Shift+X – Strike through the selected text
⌘+Ctrl+K – Insert a hyperlink
Arrow Left – Move the cursor left one character
Arrow Right – Move the cursor right one character
Arrow Up – Move the cursor up one line
Arrow Down – Move the cursor down one line
Option+Arrow Up – Move the cursor to the beginning of the current paragraph
Option+Arrow Down – Move the cursor to the end of the current paragraph
Option+Arrow Left – Move the cursor to the beginning of the current word
Option+Arrow Right – Move the cursor to the end of the current word
Forward Delete+ { (Opening Brace) – Decrease indent
Forward Delete+ } (Closing Brace) – Increase indent
Delete – Delete the character to the left of the cursor, or delete the selected text
Forward Delete or if your keyboard doesn’t have a Forward Delete key, use FN+Delete – Delete the character to the right side of the cursor, or delete the selected text
Tab – Insert a tab stop
⌘+Arrow Left – Move the cursor to the beginning of the line
⌘+Arrow Right – Move the cursor to the end of the line
⌘+Arrow Up – Move the cursor to the top of the message body
⌘+Arrow Down – Move the cursor to the bottom of the message body
⌘+Home – Move the cursor to the beginning of the selected text
⌘+End – Move the cursor to the end of the selected text
Page up – Scroll up
Page down – Scroll down
Ctrl+1 – Flag the selected item for follow up, with Today as Due Date
Ctrl+2 – Flag the selected item for follow up, with Tomorrow as Due Date
Ctrl+3 – Flag the selected item for follow up, with This Week as Due Date
Ctrl+4 – Flag the selected item for follow up, with Next Week as Due Date
Ctrl+5 – Flag the selected item for follow up, with No Due Date
Ctrl+6 – Flag the selected item for follow up, and add a custom Due Date
Ctrl+= (Equal Sign) – Flag the selected item for follow up, and add a reminder
Ctrl+0 (Zero) – Mark the selected item as Complete
⌘+Option+’ (Apostrophe) – Clear the selected item’s follow-up flag

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macOS – Microsoft Outlook Shortcut Keys

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